About Calgary Stampede

The Calgary Stampede is a not-for-profit community organization that preserves and celebrates our western heritage, cultures and community spirit. Supported by over 2,500 passionate volunteers, our year-round events, programs and initiatives invest in youth, support agricultural programs, celebrate western culture and make a lasting economic impact in our city.

Job Details

Position Summary 

Reporting to the Administration Lead, the Food & Beverage Administrative Assistant role is multi-faceted and instrumental in keeping Stampede time venues operating to their fullest potential. The Administrative team assist managers and co-workers with a variety of administrative tasks.  

Responsibilities 

Duties and/or areas of focus can include, but are not limited to, the following: 

Controller's Office 

• Utilizing data entry skills to review and reconcile all available information on count sheets. 
• Review all bar sheets ensuring accuracy and potential reconciliation. 
• Review all food stock sheets ensuring accuracy and potential reconciliation. 
• Distribute tip out amounts to bartenders. 
• Communicate clearly with the Administrative Team Lead regarding any possible concerns with the revenue reporting process. 
• Report any challenges or concerns as soon as possible so they can be looked at in a timely manner. 

F&B Office 

• General administrative duties. 
• Being able to answer staff members general questions: by phone, e-mail, and verbally. 
• Checking staff in for their shifts: event/floor supervisors, station supervisors, and bartenders.  
• Following up with those that did not show up for their shifts. 
• Signing out & in keys, bar kits, and radios etc.  
• Handing out appropriate paperwork to staff: bar sheets, food stand packages, and hawker packages. 
• Ensuring that all paperwork and assigned documentation is received, complete, and readable at the end of each shift. Use checklist. 
• Tracking any staff shift requests and changes. 
• Preparing paperwork and stand packages for next day. 
• Making any minor scheduling changes as needed. 
• Monitor and order office supplies. 
• Other projects as assigned. 

Qualifications 

The ideal candidate will be proactive, optimistic and have administrative or clerical office experience as well as: 

• Provide excellent customer service and consistently demonstrate professionalism. 
• One year of related professional services or client services experience. 
• Strong verbal and interpersonal communication skills, ability to communicate in a clear concise manner. 
• Ability to multitask and meet strict deadlines in a fast-paced environment. 
• Excellent attention to detail and dedication to quality. 
• Ability to adapt to evolving changes. 
• Self-starter, shows initiative, self-motivated. 
• Advanced knowledge of the Excel and Word. 
• Basic accounting skills 

Please note that all applicants will be required to:

• Apply with a UNIQUE email address. If you do not have an email address, there are many free email services that you can find online.
• Be 18 years of age or older by June 2024.
• Be legally entitled to work for any employer in Canada.
• Have a Social Insurance Number.
• Have a bank account in the employees name.
• Must successfully participate in a criminal background check. 
• Be available to work for all 10 days of the Calgary Stampede.
• Complete and comply with all required training and policies.

** This application is not a guarantee of an interview or a position.